💞 A Quick Guide to Building & Managing Your Wedding Guest List

One of the first (and trickiest) parts of wedding planning? The guest list! Deciding who gets an invite—and keeping track of RSVPs—can feel overwhelming. But don’t worry, we’ve got you covered with some tips on building and managing your guest list like a pro.

Set Your Guest Count

Before writing down names, determine how many guests your budget (and potentially desired venue) can comfortably accommodate. This will help you make informed choices without overcommitting.

Create Your Dream List

Start with a no-holds-barred list of everyone you’d love to invite—family, friends, coworkers, childhood pals. Then, divide it into categories:

• Non-Negotiables: Immediate family, wedding party, lifelong besties.

• Would-Love-To-Have: Extended family, close coworkers, old friends.

• Maybe List: Plus-ones, acquaintances, distant relatives.

Trim with Care

If your list exceeds your ideal count, start refining. Some questions to ask yourself:

• Have we spoken in the past year?

• Would they invite me to their wedding?

• Will their presence truly enhance our day?

Establish Plus-One & Kid Rules

Decide early whether plus-ones and kids will be included. A clear policy (such as “married, engaged, or long term couples only” for plus-ones) helps avoid confusion and awkward conversations.

Gather Addresses & Send Invites

Once your final list is set, start collecting addresses and tracking RSVPs using a spreadsheet or wedding planning tool. Send invitations early and give guests plenty of time to respond.

Track & Follow Up

Keep an eye on RSVPs and set a deadline for responses. Follow up with anyone who hasn’t replied—because there’s always at least one!

Be Ready for Changes

Expect last-minute guest list shifts. Keep a backup list in case you have extra room, and be flexible with seating arrangements as needed.

Creating your guest list doesn’t have to be stressful! By staying organized and setting clear boundaries, you’ll have the perfect group of loved ones celebrating with you. Now, let’s pop some bubbly—you’ve got this! 🥂✨

Ready to add a little sparkle to your big day? Send us a message to schedule your complimentary consultation call :)